RELEASE & TRANSFER PROCESS

The Release and Transfer process is completed online via the Cal South Registration System.

WHAT IS A “RELEASE AND TRANSFER?”

The formal request to move from one team to another within the same seasonal year.

If you have a player who wishes to move from one team to another, within a seasonal year, then you want to use the Release and Transfer process. Completing this process will allow for the smooth transitioning of the player from their releasing team to their incoming team in accordance with the Cal South Rules and Regulations.

In order to do this:

  1. Login using your username and password
  2. Have the transferring team’s ID#

If your release and transfer will occur during the Fall Roster Freeze period between August 1 and the first Monday after Thanksgiving, the following will apply:

  • The Fall Season roster freeze period is from August 1st through the 1st Monday after Thanksgiving
  • A Release and Transfer is only allowed during this time period when initiated online by the parent and uncontested by both the releasing and incoming club
  • There is a maximum of 7 days for the releasing registrar to contest the transfer request online, otherwise the request is deemed approved
  • If contested, the parent may appeal. The parent must initiate the appeal process within 3 days and pay the $100 appeal fee (refundable if transfer is granted on appeal). Otherwise, the transfer is denied

IMPORTANT NOTE: Your local competitive leagues (CSL, Presidio, SCDSL, Central Coast, Bakersfield, LA Futbol Circuit) may have more restrictive player transfer policies. These policies will take precedence during their respective season

How to use the Cal South Online Release & Transfer Process

As the parent of a soccer player, you should be aware of our release and transfer process. What is a release and transfer? The formal request to move from one team to another within the same seasonal year.

Within the Cal South Rules and Regulations, a player rostered to a team is bound to that team for the entire seasonal year unless the player requests a transfer or is released.

There is a $25 Transfer fee for completing the release and transfer process which must be paid directly to the incoming league or club.

It is the parent’s responsibility to initiate the release and transfer process online and to make sure they contact the coaches of both the releasing and incoming teams.

It is the responsibility of the registrar to collect the player pass and indicate during the online release and transfer process whether or not the Player Pass was collected.

Once the parent has initiated the release and transfer process online, a set of emails and alert notifications will be sent to the registrar and Cal South. Upon final approval by Cal South, the parent and the registrar will receive an email notification. Once the parent has received the approval notification, they should then contact the registrar of their new club or league to ensure that a new Cal South Player Pass is generated.

  • Click here for instructions on how to initiate the Cal South Online Release and Transfer process (PDF)
  • Click here for instructions on how to use the Cal South Release and Transfer Appeal Process (PDF)

1) Where do I begin the Release and Transfer process?
a) Please go to www.calsouth.com and select “Youth – Soccer Login”

2) I forgot my username and password.
a) Please click on “Forgot Password” and follow the prompted steps.
b) If the “Forgot Password” retrieval process did not work, please contact your league or club registrar, the Cal South League Account Management Department or Affinity Sports Technical Support Center.

3) How do I contact my league or club registrar?
a) Use the “Find-A-League” option on the Cal South website. Locate your league or club, click on their name, and it will take you to their website, where you can find the contact info for their registrar.
b) Contact the Cal South League Account Management Department for further assistance.

4) I don’t know my transferring team ID#. Where can I find it?
Contact your transferring team administrator to obtain this information or you may also use the “Team Info Search” tool.

5) The release and transfer option is not available when I log in to my account. What does this mean?
The releasing team has not been activated or the player has not been assigned to the releasing team; contact your releasing club registrar for further guidance.

6) What are my options after being released?
A Tournament Pool Pass may be requested via your District Commissioner or the Cal South League Account Management Department for tournament play only. As a courtesy, please give 3 to 5 business days notice before the tournament in order for your Tournament Pool Pass to be printed and shipped. (Arrangements can also be made to pick up Tournament Pool Passes from your District Commissioner or the Cal South Corporate Office once you have given the 3 to 5 day lead time.)

7) Will I be notified when Release and Transfer approvals are completed?
Yes, when a release and/or transfer has been approved by Cal South, an automated email will be sent to the primary parent/guardian’s email listed in his/her Cal South profile.

8) May another person initiate the online process on my behalf if I am unable to access my account?
A release may be initiated by another person only upon the expressed, written consent of the player through their parent/guardian. The written consent must be evidenced by an e-mail or written document authorizing the initiation of a release. [Rule 1.5.4, Cal South Rules and Regulations (amended)]

9) How long will the approval process take?
1. If it is a release is without an accompanying transfer it may take 1-5 business days.
2. If it is a release with an accompanying transfer it may take 1-10 business days.

10) A message appeared during the process: “Transferring team is currently not accepting transfers!” What does this mean?
This may be caused by transfer limits, blackout dates, etc. Please make sure to contact your league or club registrar or the Cal South League Account Management Department Office for further guidance.

11) How does the Appeals process work?
a) The request for an appeal shall be initiated by the player through the completion of the electronic Player Transfer Appeal Form to Cal South within three (3) days of notification that the request is contested. The reason for requesting an appeal must be clearly and fully stated.

b) If no timely appeal is initiated within the three (3) day period, the transfer request shall be denied.

c) A $100.00 fee payable to Cal South must accompany requests for appeals. In the event the contested transfer is allowed, the account of the contesting releasing club shall be charged the $100.00 fee and the appealing player shall receive a refund of the appeal fee. The accepting club, if the transfer is approved, shall be charged a transfer fee as determined and published by Cal South.

d) Cal South may, but is not required, to hold a hearing on the appeal in its sole discretion. If it is determined that a hearing is necessary, the parties shall be informed of the date and time of the hearing and shall be given five (5) minutes per side to present their position. If a party does not intend to present oral argument that party shall notify Cal South. The parties shall be notified by Cal South of the decision on the appeal.

Contact Cal South:
• Contact Administrative Services Group (ASG): administrativeservices@calsouth.com
• Speak to an ASG Specialist: 714-778-2972

1) Where do I begin the Release and Transfer process?
a) Please go to www.calsouth.com and select “Youth Soccer Login .”
b) Instructions on how to use the Release & Transfer Process for Registrars (PDF)

2) What are the alerts on the system and what do they mean?
Alerts are notifications that a pending release and/or transfer awaits your timely review and approval.

3) As a certified registrar, is it my responsibility to collect a player’s pass when a release or transfer is requested for that player?
Yes. It is important that the player’s pass is collected or destroyed by the releasing Registrar please mark the “Yes” button if the player pass was collected and destroyed

4) What if the player pass was lost or destroyed?
Please make sure to mark the “No” button to indicate the card was not collected. Under “Comments,” please make sure a detailed reason is stated.

5) A parent says they forgot or lost their username and password. How can I help?
You can assign the parent a username and password by locating the parent profile in the Cal South Registration System.

6) How do I contact another league or club registrar?
a) Use the Find-A-League option on the Cal South website. Locate your league or club, click on their name, and it will take you to their website, where you can find the contact info for their registrar.
b) Contact the Cal South Corporate Office for further assistance.

7) What are the options after a player has been released?
A Tournament Pool Pass may be requested by parents via their District Commissioner or the Cal South Corporate Office.

8) Will I be notified when release or transfer approvals are completed?
When a release or transfer has been approved by Cal South, an automated email is sent to the registrar’s email listed in her/his profile, both the existing primary parent or guardian’s email address and to the registrar’s email.

9) Will I be notified if a release or transfer has been initiated by the parent?
Yes, by alerts in the Cal South Registration System and by email.

10) As a certified registrar, may I initiate the process on my behalf of the parent/guardian?
There will be instances when accessing the system may be problematic for a parent, which may necessitate your assistance. However, a release may be initiated by another person only upon the express, written consent of the player through their parent/guardian. The written consent must be evidenced by an email or written document authorizing the initiation of a release. [Rule 1.5.4, Cal South Rules and Regulations (amended)]

11) How long will the approval process take?
1. If it is a release without an accompanying transfer it may take 1-5 business days.
2. If it is a release with an accompanying transfer it may take 1-10 business days.

12) A message appeared during the process: “Transferring team is currently not accepting transfers! What does this mean?
This may be caused by transfer limits, blackout dates, etc. Please make sure to contact your league or club registrar or the Cal South League Account Management Department for further guidance.

13) How does the Appeals process work?
a) The request for an appeal shall be initiated by the player through the completion of the electronic Player Transfer Appeal Form to Cal South within three (3) days of notification that the request is contested. The reason for requesting an appeal must be clearly and fully stated.

b) If no timely appeal is initiated within the three (3) day period, the transfer request shall be denied.

c) A $100.00 fee payable to Cal South must accompany requests for appeals. In the event the contested transfer is allowed, the account of the contesting releasing club shall be charged the $100.00 fee and the appealing player shall receive a refund of the appeal fee. The accepting club, if the transfer is approved, shall be charged a transfer fee as determined and published by Cal South.

d) Cal South may, but is not required, to hold a hearing on the appeal in its sole discretion. If it is determined that a hearing is necessary, the parties shall be informed of the date and time of the hearing and shall be given five (5) minutes per side to present their position. If a party does not intend to present oral argument that party shall notify Cal South. The parties shall be notified by Cal South of the decision on the appeal.

Contact Cal South:
• Contact Account Management Support: administrativeservices@calsouth.com 
• Talk to Account Management Support: 714-778-2972